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BYLAWS of the GOLD COUNTRY ENDURANCE RIDERS |
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AS APPROVED JANUARY 1, 2005 |
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at Cool, California |
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ARTICLE
I - NAME This non-profit corporation shall be
known as "GOLD COUNTRY ENDURANCE RIDERS". ARTICLE
II - PURPOSE WHEREAS, the status of endurance
riding is that of a ride under the joint control of Ride Management and
qualified Veterinarians; and, WHEREAS, endurance riders must unite
for the maintenance of the integrity of their sport; and, WHEREAS, promoting the sport and
encouraging better care and the prevention of cruelty to animals; and, WHEREAS, this organization will
encourage the riding of historical trails and preserve such trails for future
generations; and, THEREFORE, it is also the object
and purpose of this Corporation, though not limited to; assisting whenever
possible in all matters pertaining to the welfare and interest of all members
as it relates to the sport of Endurance Riding, the
maintenance of existing equestrian trails or opening of new and maintenance
of equestrian trails and or joint use trails that benefit the equestrian
rider. ARTICLE
III - PLACE OF BUSINESS AND BANKING Section
1.
The principal office for the transaction of the business of the organization
shall be located at such place or places within the Counties of Placer, Nevada or El Dorado, State of California, as the
Board of Directors shall from time to time determine. Section
2. The
fiscal year shall commence the first (1st) of each January. Section
3. All
club funds shall be deposited by the treasurer in the depositories designated
by the Board of Directors and in the name of the corporation. Section
4. All
club funds shall be withdrawn only by checks signed by two of the authorized
signatures. These signatures shall include the President, the Vice-President,
the Treasurer and others approved by the officers. ARTICLE
IV - MEMBERSHIP AND DUES Section
1. Membership
in this club shall be open to all interested persons at least eighteen (18)
years of age. Section
2. Membership
shall become effective upon submission to the club treasurer of the first
years dues. A person or a family who
first joins after October 1st shall be a member for the following
calendar year. Section
3. A
member will be in good standing only as long as his dues are fully paid and
he abides by the by-laws of this club. If dues are not paid within ninety
(90) days of the date they are due, the member will be dropped from the
membership list. Section
4. The amount of yearly dues shall
be set by the Board of Directors. Each
change of the amounts of the dues shall be approved by the general membership
at the election meeting. Dues are due
on January 1st of each year and are for the calendar year. Section
5. A
member may be expelled from the club by a two-thirds (2/3) majority vote of
the entire membership for behavior not in the best interests of the club.
Prior to such vote, the Board of Directors shall conduct a hearing of any
grievance whereby the accused and the accuser must appear before the Board of
Directors. The accuser must show just cause as to why the accused member
should be expelled. If the Board of Directors determines that there is just
cause for expulsion, the matter shall be voted on at the following monthly
membership meeting. ARTICLE
V - BOARD OF DIRECTORS Section
1. The
Board of Directors shall be comprised of five (5) officers and four (4)
members of the general membership duly elected by the general membership at
the election meeting plus the past President. The Board will assume their
offices January 1st. Section
2. The
Directors elected from the floor shall have a term of two (2) years. The officers shall remain on the board as
long as they remain officers. ARTICLE
VI - OFFICERS Section
1. There
shall be a President, a 1st Vice President, a 2nd Vice
President, a Secretary and a Treasurer who are automatically members of the
Board of Directors. Section
2.
Officers shall be elected as prescribed in Article VII and take office on the
following January 1st. Section
3.
The President shall preside at all meetings of the corporation and of the
Board or Directors. The President may vote only when there is a tie. The
President shall appoint all members of committees and shall establish
committees as may be deemed fit, all subject to the approval of the Board of
Directors. Section
4. The
1st Vice-President shall preside and perform the duties of the
President when required. They shall coordinate the functions or all the
committees. Section
5. The
2nd Vice-President shall perform the duties of the manager of the
annual Endurance Ride. Section
6. The
Secretary shall have custody of all of the records and documents of the club
and shall safeguard them in a file box provided by the club. The Secretary
shall take minutes at all club meetings and keep up-to-date rolls of all club
correspondence and is responsible for securing the president's signature on
all documents other than checks. Section
7. The
Treasurer shall be responsible for all collections and disbursements of money
and shall present an up-to-date financial statement at each general business
meeting of the club, or when called upon by any Board Member. The Treasurer
shall further see that money owed to the club is paid and shall disburse same
at the direction of the Board of Directors.
The Treasurer shall keep up-to-date rolls of members and their dues
status. ARTICLE
VII - ELECTIONS Section
1.
Election of the officers and Board of Directors shall be held each year at a
general business meeting. The time and place of this election meeting shall
be determined and announced during the previous business meeting. Section
2.
All nominations shall be made from the floor, at the October meeting, by only
those members in good standing AT THAT DATE.
Nominations may be made in person or by mail, but if made by mail,
they must be received by the start of the October meeting. Section
3. Voting
shall be by active ballot of the active members present at the election
meeting. If any member requests, the
entire ballot shall be secret. Those
nominees receiving the most votes shall be elected. If there are no contested offices, i.e.
each office or position of director has only candidate, the voting may be a
voice confirmation by the members present at the October meeting. Section
4.
Each Director elected from the floor shall hold his or her position for a
period of two (2) years, commencing with the 1st day of January and ending the
following year - Directors shall be installed at the New Year’s Day meeting. Section
5. If,
for any reason, a vacancy occurs on the Board of Directors, the President
shall appoint a replacement who must be confirmed by a vote of the membership
at the next regular meeting. An
appointed director will serve the balance of the term of the director that
he/she replaces. Section
6. If,
for any reason, a vacancy occurs in any office except the President, the
Board of Directors shall appoint a replacement who must be confirmed by a
vote of the membership at the next regular meeting. Section
7. If, for any reason, the office of President
becomes vacant, the 1st Vice-President shall assume the office of
President for the remainder of the year and the Board of Directors shall
appoint a new 1st Vice-President who must be confirmed by a vote
of the membership at the next regular meeting. ARTICLE
VIII - MEETINGS Section
1. A
regular meeting may be held every month March through October for the purpose of discussing and
voting on club business. The meeting shall be held on the third Tuesday of
each month with the time and place designated at the previous business
meeting or as otherwise announced. Section
2. Meetings
may be held by the Board of Directors for the purpose of discussing and
voting on any matter which cannot wait until the next monthly business
meeting. The meeting may be called at the discretion of any two (2) Board
Members and shall require notification to all Board Members, time and place
at least 2 days prior to the meeting. Section
3. Meeting quorums. Board Meetings -a quorum
shall be a majority of the Board, (three of whom shall be officers). Business Meetings - A quorum shall be 10%
(1/10) of the membership (three of whom shall be on the Board of Directors, of
which at least one (1) shall be an officer). ARTICLE
IX - COMMITTEES There are no standing
committees. The President shall
appoint all members of any committees that may be required from time to
time. Any actions undertaken by a
committee shall be subject to approval by the Board of Directors. ARTICLE
X - AMENDMENTS The By-laws may be amended at any
regular business meeting of the club by a two-thirds (2/3) majority of the
members in Good Standing Present AT that Meeting. The amendment or amendments
shall be presented to the entire membership in writing at the regular
business meeting prior or by mail 15 calendar days prior to the regular
business meeting upon which the amendments are to be voted. ARTICLE
XI - ORDER OF BUSINESS The order of business shall be as
follows: ·
Roll Call. ·
Reading of the minutes of the previous meeting. ·
Introduction of new members and/or visitors. ·
Treasure's report. ·
Correspondence. ·
Reports of Committees. ·
Old Business. ·
New Business. ·
Adjournment.
ARTICLE
XII - MISCELLANEOUS Section
1. Roberts
Rules of Order shall be authority over all questions not provided for by
these by-laws. Section
2.
All events and activities shall be governed by the GOLD COUNTRY ENDURANCE
RIDERS rules for that particular activity. Section 3. Any reference to mail shall include and accept e-mail as equal in all business matters of the Club, including amending the by-laws. Section 4. These by-laws have been revised and voted in favor of by the membership attending the January 1st 2005 meeting in Cool, CA. |