GCER Meeting Minutes March 17, 2009
The meeting was called to order by Potato Richardson at 7:07. There were seventeen members present and three guests, Kora Keel, Sharma Gaponoff [who joined our club] and Ann Rubenstein . The minutes were read and approved, by Jim and seconded by Jon.
Diane Dalton, treasurer reported we have $3596.74 in our checking account, and no expenses. She recently collected $481 in dues.
Old Business:
1. Vests: The contact Doyle had for the vests lost his business so Doyle will begin a new search for a vendor. No money was paid to the last vendor.
2.Insurance: The quote was within 10 % of the last quoted price of $515 so Joe Larkin purchased the policy for one year, effective 12/15/08.
3.Gold Country Ride: Doyle Bailie as ride manager led a discussion regarding our ride. Sherryl Holbrook stated we have our vets lined up for the ride, with Bob Morgan as head vet. Mike Hartman will head up the dinner. Doyle’s boss will donate the Salmon and Michele Bloch will be preparing crepes as desert. Our entry fees will remain at $85 with a $10 late fee. There is a forest service camping fee of $8 per night. We will use the awards from last years canceled ride. We are allowed 150 riders. There is new overflow parking at Dru Barner for our ride. Doyle will talk to Mesissa Ribley and if she is willing to chair the" ride and tie" portion, she will make a presentation at our next meeting on April 21st. Randy Hackbarth stated there will be a large rider number in each ride packet to be placed in your windshield to identify the riders rig.
4.An announcement of the 2009 campouts was made by Joe larkin. They are as follows:
4/10 - 4/12 Oroville - loafer creek - no campsites left
5/15 - 5/17 Washoe Lake
club reservations
$14 per day per vehicle
there is a main group area that the club can reserve for $50 - tables, fire-pit, electricity, water.
other activities mountain biking, dirt biking, golf, etc
June and/or July -
At the board meeting we left these months open. There is some interest for Bort Meadows, Silver Lake and Buck Meadows.
8/7 - 8/9 Tells Creek *** we need to check the road out in the spring before we commit ***
club reservations
dry camping
no fee for camping
no facilities - vault toilet
no water - stream running nearby
meteor showers the first few weeks of august
9/4 - 9/7 Euer Valley
club reservations
Nevada all state riders want to camp with us
$13 per horse per night - $10 per night w/o horse
dogs ok on a leash
dry camping with water faucets
corrals for horses
10/16- 10/18 - Point Reyes - Stewart's Ranch
you will need to make individual reservations
$17.50 per night per person and/or horse - cash only
no dogs
showers
horse water, but low pressure
New Business:
1. Diane Dalton questioned the need to file tax form 503-C4 for our organization. A discussion was held and Dena Lake tax consultant and our guest speaker will find this information for us.
2.Karin Occhialini informed us the Dru Barner fun ride put on by EDETF is May 24. She also stated Jerry Scribner asked us for a donation for the Quarry Rest stop for Tevis. Karin gave us information regarding the "Grace Foundation" an animal rescue operation and suggested a yearly donation. Diane will check on these issues and report back to us at our next meeting.
3. Joe larkin announced The Pondersosa Bar and Grill is having their 21st annual "Spring Fling Chicken Wing Ding Thing" at 4 pm on May 2nd. The proceeds will benefit Search and Rescue.
4. A suggestion was made to recruit new members at various endurance rides. Print out applications from our web site and take them with you to rides.
Guest Speaker: Dena lake gave us a very informative presentation on various tax issues. This included commonly overlooked deductions. She also gave us information regarding the ‘ American Recovery and Reinvestment Act of 2009’ and how it affects each of us.
Our next meeting will be April 21st at Marie Callenders.
Jim Holbrook moved we adjourn, the motion was seconded by Jon Saunders, and adjourned by Potato Richardson.
Respectfully Submitted, Judy Carnazzo Secretary